Poland is becoming an increasingly attractive destination for foreigners seeking new professional and life opportunities. Dynamic economic growth, political stability, and a growing job market attract people from various parts of the world. However, the decision to move to a foreign country is a significant step that requires careful preparation.

In this article, we present how to properly prepare for your arrival in Poland to avoid the most common mistakes and ensure a safe and seamless start in your new location.

Before Departure

Regardless of the purpose of your journey—be it work, studies, or family reunification—proper preparation is the key to success. Here are the most important steps you should take before coming to Poland:

1. Inform Your Loved Ones About Your Plans

• Contact with Family and Friends: Make sure your close ones know the details of your trip. Provide them with your travel plan, contact information, and address in Poland.
• Contact Information in Poland: Prepare a list of important contacts, such as your country’s embassy in Poland, future employer, or support institutions.

2. Ensure You Have All Necessary Documents

• Passport and Identity Document: Ensure your passport is valid for the entire planned period of your stay. Also, bring your ID card.
• Visas and Permits: Check if you need a visa, work permit, or other documents legalizing your stay and work in Poland. Submit applications well in advance.
• Civil Documents: Birth certificates, marriage certificates, diplomas—bring originals and copies of important documents that may be needed.
• Driver’s License: If you plan to drive in Poland, make sure your driver’s license is valid and recognized in Poland.
• Health Insurance: Purchase appropriate insurance that will be valid in Poland.

3. Prepare Translations of Documents

• Certified Translations: Documents in your native language may require translation into Polish by a sworn translator to be recognized by Polish offices and institutions.

4. Plan Your Travel and Accommodation

• Transport: Choose a reputable carrier that will ensure a comfortable and safe journey. If you’re not traveling by car or plane, pay attention to the carrier’s reputation.
• Accommodation: Find a place to stay before your arrival. You can use offers from real estate agencies, online platforms, or assistance from your future employer.
• Familiarize with the Location: Gather information about the place you’re going to—the weather conditions, culture, infrastructure.

5. Learn the Language

• Basics of the Polish Language: Knowing basic phrases and expressions will significantly ease your daily functioning and integration with the local community.
• Language Courses: Consider enrolling in online or on-site Polish language courses after arrival.

6. Get Acquainted with Polish Law and Culture

• Labor Law: Learn the basic labor rights in Poland to consciously sign contracts and know your duties and rights.
• Social Norms: Understanding the culture and customs will help you avoid misunderstandings and adapt more quickly to the new environment.

7. Avoid the Most Common Mistakes

• Illegal Work: Never agree to work without the appropriate permits. Working “off the books” can result in serious legal consequences.
• Lack of Financial Plan: Ensure you have sufficient funds to cover living expenses for the first few months of your stay.
• Unverified Job Offers: Check the credibility of employment agencies and employers. Read reviews, check references.

After Arrival in Poland

Once you’ve arrived in Poland, it’s important to quickly handle the necessary formalities and take care of basic needs:

1. Register Your Stay

• Registration of Residence: If you plan to stay longer than 30 days, you are required to register at the municipal office appropriate for your place of residence.
• PESEL Number: Obtaining a PESEL number will make it easier to use public services such as healthcare or education.
• Residence Card: If you are staying in Poland based on a residence permit, ensure you obtain a residence card.

2. Open a Bank Account

• Account in a Polish Bank: It will facilitate receiving your salary, paying bills, and managing finances. Most banks offer services in English.

3. Take Care of Communication

• SIM Card: Choose a mobile operator’s offer tailored to your needs. Unlimited calls, texts, and a large internet package are standard in many offers.
• Internet Communicators: Apps like WhatsApp or Viber will allow you to stay in touch with family and friends in your country without additional costs.

4. Familiarize Yourself with the Area

• Public Transport: Get acquainted with timetables and ticket systems. Many cities have mobile apps to ease navigation.
• Local Services: Find the nearest shops, pharmacies, medical facilities, and other places you might need.

5. Integrate with the Local Community

• Cultural Events: Participating in local festivals, concerts, or exhibitions will help you better understand Polish culture and make new acquaintances.
• Organizations for Foreigners: There are many groups and associations supporting foreigners in Poland. They can offer support, advice, and networking opportunities.

Collaboration with Professionals

If you have doubts regarding formalities or legal regulations, it’s worth seeking expert assistance:

• Migration Office: Professional legal advice will help you avoid mistakes and streamline the process of legalizing your stay and work.
• Employment Agencies: Choose only those with a good reputation that offer legal employment and support in formalities.
• Translation Offices: Use the services of certified sworn translators when translating important documents.

Conclusion

Preparing for your arrival in Poland requires time, planning, and attention to detail. Taking care of formalities, learning the language, and being open to a new culture will significantly ease your start in a new country. By avoiding the most common mistakes made by foreigners, you will ensure a safe and seamless stay for yourself and your family.

If you need professional assistance with migration matters, contact our Migration Office. Our team of experts is ready to help you at every stage of the process.